Privacy Policy

Welcome to Notary Club (“we,” “our,” or “us”). Your privacy and data security are of utmost importance to us. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our platform.

By accessing or using Notary Club, you agree to the terms of this Privacy Policy and consent to the collection and use of your information as described below.

1. Information We Collect

1.1 Personal Information:

We collect limited personal information from legal professionals only when they voluntarily submit it during the profile verification and listing process. This information may include:

  • Full name
  • Professional license number
  • Contact details (phone number, address)
  • Identity and qualification documents
  • Photograph (optional)

1.2 User Interaction Data:

Since we do not allow sign-ups or logins, we do not collect personal data from general visitors. However, we may collect anonymous or aggregated usage data such as:

  • Browser type and version
  • Device information
  • IP address (only for security and analytics)
  • Pages visited and duration
  • Cookies and similar tracking technologies (see Section 5)

2. How We Use Your Information

We use the collected information strictly for the following purposes:

  • To verify and authenticate professional credentials
  • To create, maintain, and update lawyer and notary profiles
  • To respond to inquiries and support requests via the contact form
  • To improve the platform’s security and functionality
  • To comply with legal and regulatory obligations
  • To conduct internal research and analytics (in anonymized form)

3. Information Sharing and Disclosure

Notary Club does not sell, rent, or lease your personal information to third parties.

We may disclose your information only:

  • To trusted service providers who support our platform operations (under strict confidentiality)
  • When required by law, court order, or government authority
  • To protect the rights, property, or safety of Notary Club, users, or the public

In connection with a corporate transaction (such as merger or sale), subject to confidentiality

4. Data Retention

We retain personal data only as long as necessary to fulfill the purposes described above, or to comply with legal requirements. Upon professional profile deletion or request, we will securely remove or anonymize personal data within a reasonable timeframe.

5. Cookies and Tracking Technologies

Notary Club uses cookies and third-party analytics tools (such as Google Analytics) solely to analyze site performance and improve user experience. These cookies do not store personally identifiable information.

You may disable cookies in your browser settings, but this may limit certain site functionalities.

6. Security Measures

We implement appropriate technical, administrative, and organizational safeguards to protect your personal data against unauthorized access, loss, misuse, or alteration, including:

  • Data encryption during transmission
  • Secure servers with access controls
  • Regular security audits and updates
  • Staff training on privacy and data protection

Despite our efforts, no internet transmission or storage system is 100% secure; therefore, absolute security cannot be guaranteed.

7. Your Rights

You have the right to:

  • Access your personal data held by us
  • Request correction or update of inaccurate information
  • Request deletion of your data, subject to legal and operational constraints
  • Object to or restrict processing of your data
  • Withdraw any consent previously provided (where applicable)

To exercise your rights, please submit a request via the contact form on our website.

8. Children’s Privacy

Notary Club does not knowingly collect or solicit information from anyone under the age of 18. If you believe we have inadvertently collected data from a minor, please contact us immediately via the contact form.

9. International Data Transfers

As our services are India based, your data is stored and processed within India. If we engage third party providers abroad, we ensure that data protection measures consistent with this Privacy Policy are applied.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in laws, technologies, or platform practices. Updated versions will be posted on this page with the revision date. Continued use of Notary Club after changes constitutes acceptance.

11. Contact Us

For privacy questions, data access requests, or concerns, please reach out via the official contact form on our website.

12. Legal Safety and Compliance Statement

Notary Club operates under strict compliance with the Information Technology Act, 2000, and related Indian privacy and cybersecurity laws. We have instituted robust measures to protect user data and to prevent unauthorized access or misuse. By using Notary Club, you acknowledge and accept our data handling practices as described.

We are committed to transparency, accountability, and upholding your rights. Any breach of this policy or unauthorized use of data will be promptly investigated and remediated in accordance with applicable laws.